Book keeping systemBook keeping system

Your group will need to have a system of recording all monies that come in and out of your group.
Internal financial controls and procedures will ensure that your organisation abides by the rules and regulations and that controls are in place to safeguard all funds received.

The Management Committee is responsible for the financial oversight of the organisation.

When you get funding, the funder should let you know what they expect to receive in terms of documentation and evidence of monies coming in and being spent.

Setting up a simple system in the beginning will provide you with a format which you can develop further as your organisation grows.

Here’s some tips to consider about your book keeping system.

  • When you get funding, find out from your funder what they expect to receive in terms of documentation and evidence of monies coming in and being spent.
  • Setting up a simple system in the beginning will provide you with a format which you can develop further as your organisation grows.
  • Your book keeping records may include:
    • bank or building society statements
    • a petty cash book (if you make cash payments)
    • details of all funds received
    • invoices and other receipts for all payments (in cheque and date order)
    • PAYE records (if you employ paid workers)
Click here to access a Finance Ledger template.
Click here to access an Income and Expenditure spreadsheet template.
Click here to access an Expenditure Ledger template.